Course Management
Ascriptica provides flexible tools for managing course offerings, including:
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- Dynamic Categories: Organize & present courses by department or subject matter
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- Shared Content Management: Designate staff to control course offerings in each category, with district sign-off if desired
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- In-depth Course Controls : Undelete courses that may have been deleted accidentally, review and approve or deny course requests if desired
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- Flexible Course Details: Add custom details to course descriptions
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- In-depth Enrollment Restrictions: Restrict courses to designated groups, work locations and/or positions
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- Flexible Enrollment Limits: Configure minimum and maximum enrollment limits, with automated wait-list management and participant notifications
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- Flexible Enrollment Dates: Configure courses with specific enrollment start and end dates, or self-paced courses with relaxed deadlines
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- Conflict Management: Detect and address scheduling conflicts at instructor, location and participant levels.
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- Organize and Manage Participant Progress : Define a series of offerings that must be completed within a specified timeframe to meet requirements such as internal certifications or program fulfillment.
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Course Catalog
Users may access the online course catalog securely from home or work, any time. Ascriptica provides an optional web-based catalog view, allowing community members and participants outside your FirstClass environment access to designated courses. Catalog features include:
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- Flexible Searches: Locate relevant courses by title, category, date range, location, and target audience
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- Course confirmations: Send notifications for each course registration or withdrawal; send reminders before the first day of class; send notifications when minimum enrollment has been met.
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- Wait lists: Automatically track waitlists and enroll participants as space becomes available
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- Scheduling and Conflict Management: Support for addressing enrollment conflicts and placing course events on personal calendars
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- Manage Progress: Easily sign up for tracks geared towards completing specific offerings within a specified timeframe to meet requirements such as internal certifications or program fulfillment.
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Instructor Tools
Ascriptica assists instructors in their work by providing: |
- Class Management: View class rosters, wait lists, and use Ascriptica to send delayed or immediate email messages to all participants. Perform common functions such as message blasts and printing individually or in bulk.
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- Sign-in Sheets: Generate sign-in sheets for each course to provide tangible proof of attendance
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- Reporting: Designate course completion and credit, including partial credit if desired
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- Name Tags: Print name tags to easily identify participants in the classroom
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- Certificates: Print customized certificates of completion
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- Roster Management: Add and remove class participants individually or by group; view and manipulate class waitlist
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- Enrollment Summary: Generate a list of participants on the roster.
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Course Evaluations
Online course evaluations are available for every offering. Features include: |
- Multi-Tiered Questions: Specify questions on a district-wide basis, within a category, and/or for any one course
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- Required Evaluations: Designate evaluations as mandatory if required, controlling the release of completion points until finished
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- Security: Record all responses anonymously
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- Analysis: Provide summary reports to instructors and category administrators to identify trends
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- Reporting: Provide reports to government agencies
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Reports
Extensive, flexible reporting is built into Ascriptica at both a system-wide level and on a category basis, giving professional development and departmental administrators the data they require. Some of the pre-defined reports include: |
- Employee Training History: Generate reports by date range, work location and position. Track participant progress through designated course tracks.
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- Evaluation Summaries: Summarize course end evaluations and follow-up evaluations at the district, category or class level.
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- Instructors: Report details for all courses and hours taught. View unconfirmed rolls
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- Accounting: Calculate costs dynamically based on enrollment
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User Management
Integrated user management builds on existing directory information, providing: |
- Security: Authenticate staff prior to accessing Ascriptica
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- User Accounts: Leverage the FirstClass server architecture or LDAP for account management, user authentication, and security protocols
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- Non-District Employees (optional): Enroll external users through the web after allowing your staff the first chance to sign up
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- Policy controls: Utilize enrollment limits and lock-out features to control misuse
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